Microsoft Release a SharePoint Migration Tool

The SharePoint Migration Tool lets you migrate your files from SharePoint on-premises document libraries or your on-premises file shares and easily move them to either SharePoint or OneDrive in Office 365. It is available to all Office 365 users.

Designed to be used for migrations ranging from the smallest set of files to a large scale enterprise migration, the SharePoint Migration Tool will let you bring your information to the cloud and take advantage of the latest collaboration, intelligence, and security solutions with Office 365.

SharePoint Migration Tool

Download and Install the SharePoint Migration Tool

You can download and install the SharePoint Migration Tool using Internet Explorer, Edge or Chrome browser.

IMPORTANT:

  • If you are using the Chrome browser, you need to install the ClickOnce for Google Chrome plug-in before installing the SharePoint Migration Tool.
  • To download and install the plug-in: Using Chrome, go to this site and then click Add to ChromeClickOnce for Google Chrome plug-in
  1. To download the tool, go to SharePoint Migration Tool.
  2. Click Install.
  3. Click Yes to allow this app.
    After downloading and installing the SharePoint Migration Tool, read How to use the SharePoint Migration Tool to help you get started.

For a video introduction and overview of how this new tool works, please see below:

 

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Things To Know About The New Microsoft Teams

Microsoft unveiled Microsoft Teams at an event in New York back in November 2016. This is an Office 365 component that adds a group chat tool to the pre existing office suite.

Teams is a competitor to Slack. This web-based software pulls together messaging, archived content and search capabilities.

Microsoft CEO Satya Nadella described it as a “chat-based workspace” – so Teams combines informal chatting and productive collaboration. The app combines the online Office applications, Skype, Exchange servers, Azure, security and more, all in one piece of software.

It’s a lot like Slack

When viewing demos or screenshots of Microsoft Teams, you could be forgiven for confusing it with a new version of Slack. The user interfaces look extremely similar, and it uses the same general “channels” and individual/small group chat design language.

It’s a free add-on for Office 365 enterprise subscribers

Teams isn’t exactly free, but if your organization is already an Office 365 subscriber it won’t cost anything additional. Of course, that doesn’t mean it’ll just pop up on your desktop the day it launches. Like any Office component, it’ll be up to your company’s IT department whether or not to deploy it to users in the organisation.

Teams brings together the following 3 components that are essential in any collaborative effort:

Chat

Microsoft Teams is, at its base, a chat-centered team workspace that’s easy to set up. Once your team is on board (and you can have multiple, different teams), you’ll have different channels within the teams for specific conversation topics. What’s more, you can even chat with members individually. Not only can you like posts, mention people, reply directly to posts, and even save posts, you can also post in rich text formats (including subject lines, bullet points, images, etc.). The addition of emoticons, gifs, and stickers make this platform a friendly, informal way for teams to chat. It makes it a much more personal and enjoyable experience than having a bland email chain.

Files

Teams is based on Office 365 Groups. Every time you make a team, it syncs and creates a group in SharePoint Team Sites. This allows Microsoft Teams to easily integrate to OneNote, Planner, Exchange Calendar, and all sorts of files to make sharing within your team the simplest it can be. Let’s say you share a file in a channel with your team. That file will automatically be uploaded to a folder specific to that channel. The folder contains all the uploaded files of that channel, and can easily be found in Teams for later use.

Meetings

With the simple click of a button, within the chat itself, you and your team can have an audio or video meeting. Not only can you schedule these meetings, you can make them happen with no preparation by clicking the button, and having whoever is available join. Since Teams is a flexible app, you can just as easily do this from your desktop or your mobile. You and your teammates can easily share notes and files during the meeting as well. Once the meeting is over, you can find a record of it saved in the chat history for future reference.

Now that you have read all of this, lets have a look in the video below:

 

Sharing files & folders in SharePoint & OneDrive

This is a first post in a while, hopefully I will be posting more content as the year goes on focusing on Office 365 and Azure.

For now, as more and more people move over to SharePoint i get asked how can I share my content with people who don’t necessarily work in my organisation, so hopefully the steps below will help answer this question.

Sharing files and folders in SharePoint Online / OneDrive Online couldn’t be easier. The process is similar in both products so from this point on, I will refer to both products as ‘OneDrive’.

Here’s a few key features of File Sharing in OneDrive;

  • Share files within your organisation and external users
  • Control who can view or edit the shared files
  • Work together in real time (also referred to as Co-Authoring)

File Sharing

  1. Go to OneDrive for Business or the site library that has the file you want to share.

  2. Right-click the file you want to share, and then select Get a link. If you don’t see Get a link, click Share, and then click Get a link.

    Screenshot of Sharing a document by using Get a link

Choose the type of link you want to create.

Screenshot of choosing a link

Links for internal sharing:

  • Edit link – account required After they sign in, people in your organization can edit, copy, or download the file.

  • View link – account required After they sign in, people in your organization can view, copy, or download the file.

Guest links:

  • Edit link – no sign-in required People outside your organization can edit the file and may also be able to copy and download the file. People may need to sign in with a Microsoft account to copy or download the file.

  • View link – no sign-in required People outside your organization can view the file and may also be able to copy and download the file. People may need to sign in with a Microsoft account to copy or download the file.

  1. If guest access is disabled, you’ll see only account required options.

  2. If you choose a no sign-in required link and you want to set the link to expire, click Set expiration, and then choose how long before the link expires, such as 30 days. Account required links don’t expire and there’s no option to set an expiration for those links.

    Screenshot of Setting an Expiration for a guest link

  3. Click Copy to copy the link to the clipboard.

  4. Paste the link into an email and send it or post it on a website for the people you want share with.

I hope this was easy enough to follow, if you have any questions please drop me a line.