Office 365 Tenant to Tenant Migration without expensive tools

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I have recently been working on a project to move nearly 2000 users from one Office 365 tenant to another. You may say simple, there are plenty of third party tools out there that will do that for you, but what about if the customer has not budgeted for the extra cost for these tools…. What do you do?

Now in this solution we had to purchase a very cost effective tool and a SSL certificate for the Exchange Server. The costs for these were no where near the costs of all of the well known tools from BitTitan and Cloud Migrator. we were quoted $6 per user by BitTitan as it was education or for normal businesses we were quote $14 per user. So as you would expect approx 2000 licenses at $6 each works out very expensive for an unexpected cost.

The tool we used was called Systools OneDrive Migrator and as you can see the tool cost starts from $99. We ended up paying $1 per user for this product. So a massive saving on the total cost of the tool from other competitors.

Stage 1 – Build a On Premise Hybrid Server

Download the latest Exchange 2016 ISO from here: Exchange Download

Before you deploy the On Premise Exchange Server you need to make sure your AD infrastructure is in good shape and able to support the deployment of Exchange 2016, so you need to ensure that the Forest and Domain Functional Levels are at least Windows Server 2008 R2

Before you begin to install Exchange Server 2016 you will need to install the Windows Server Roles and Features… Below is the PowerShell to ensure that all Windows Features are deployed:

Windows Server 2012 and 2012 R2

Install-WindowsFeature AS-HTTP-Activation, Desktop-Experience, 
NET-Framework-45-Features, RPC-over-HTTP-proxy, RSAT-Clustering, 
RSAT-Clustering-CmdInterface, RSAT-Clustering-Mgmt, 
RSAT-Clustering-PowerShell, Web-Mgmt-Console, WAS-Process-Model, 
Web-Asp-Net45, Web-Basic-Auth, Web-Client-Auth, Web-Digest-Auth, 
Web-Dir-Browsing, Web-Dyn-Compression, Web-Http-Errors, Web-Http-Logging, 
Web-Http-Redirect, Web-Http-Tracing, Web-ISAPI-Ext, Web-ISAPI-Filter, 
Web-Lgcy-Mgmt-Console, Web-Metabase, Web-Mgmt-Console, Web-Mgmt-Service, 
Web-Net-Ext45, Web-Request-Monitor, Web-Server, Web-Stat-Compression, 
Web-Static-Content, Web-Windows-Auth, Web-WMI, Windows-Identity-Foundation,
RSAT-ADDS

Windows Server 2016

Install-WindowsFeature NET-Framework-45-Features, RPC-over-HTTP-proxy,
RSAT-Clustering, RSAT-Clustering-CmdInterface, RSAT-Clustering-Mgmt, 
RSAT-Clustering-PowerShell, Web-Mgmt-Console, WAS-Process-Model, 
Web-Asp-Net45, Web-Basic-Auth, Web-Client-Auth, Web-Digest-Auth, 
Web-Dir-Browsing, Web-Dyn-Compression, Web-Http-Errors, Web-Http-Logging, 
Web-Http-Redirect, Web-Http-Tracing, Web-ISAPI-Ext, Web-ISAPI-Filter, 
Web-Lgcy-Mgmt-Console, Web-Metabase, Web-Mgmt-Console, Web-Mgmt-Service, 
Web-Net-Ext45, Web-Request-Monitor, Web-Server, Web-Stat-Compression, 
Web-Static-Content, Web-Windows-Auth, Web-WMI, Windows-Identity-Foundation,
RSAT-ADDS

When the pre reqs are installing it will look something like this:

exchange-2016-pre-requisites-01

You then need to prepare the your AD Environment by running the following commands:

setup o	/prepareschema
      o	/prepareAD
      o	/preparealldomains
			    /iacceptexchangeserverlicenseterms

and then to begin the installation of Exchange 2016 you need to run the following:

setup /m:install /r:mailbox /iacceptexchangeserverlicenseterms

A successful Exchange Installation will look like this:

Exchange 2016 Installation

Stage 2 – AAD Connect

A Guide for deploying AAD Connect can be found here

Key things to take into consideration are to ensure the following:

1, The AD Account UPNs match that of the email address of the user

2, When you deploy AAD Connect the following options must be chosen in order for the Exchange Hybrid to work correctly:

optional_features

Stage 3 – Update all the users in Active Directory to have some Exchange attributes

The first thing you need to do is collect information about the online mailbox that you are looking to move. The information you need is the Mailbox Alias The User Principal Name and the Mailbox Guid. To get this information and output it to a CSV file run the following script in your Exchange Online Shell.

Get-Mailbox -ResultSize Unlimited | 
Select-Object Alias,UserPrincipalName,ExchangeGUID | 
Export-Csv -Path c:\temp\userExport.csv -NoTypeInformation

Once you have exported the above information you will need to move over to you On Premise Exchange Server and the Exchange Management Shell and run the following command that update all of the Active Directory objects with the required Exchange Attributes:

$allUsers = Import-Csv C:\temp\userExport.csv
foreach ($user in $allUsers) { Enable-RemoteMailbox $user.alias 
-RemoteRoutingAddress "$($user.alias)@tenant.mail.onmicrosoft.com"; 
Set-RemoteMailbox $user.alias -ExchangeGuid $user.ExchangeGuid 
-EmailAddressPolicyEnabled $false -PrimarySmtpAddress 
"$($user.alias)@bscmail.org" }

When you go into the Exchange Management Centre and look at the mailboxes you will be able to see all of your Exchange Online Mailboxes listed in your On Prem Exchange Server.

Stage 4 – Migrate mailboxes to Exchange 2016

Prepare the Hybrid Configuration

Details for configuring and Exchange Hybrid based on your on prem Exchange Server can be found here:

https://technet.microsoft.com/en-us/exdeploy2013/Checklist?state=3229-W-AQAIAAAAQAAAAAEAAAAAAAAAAAAAwAMAAAA~

Migrate Mailboxes to the Hybrid Server

Steps to migrate mailboxes from Exchange Online can be found here:

https://docs.microsoft.com/en-us/exchange/hybrid-deployment/move-mailboxes#move-exchange-online-mailboxes-to-the-on-premises-organization

 

Stage 5 – Migrate mailboxes to the other Office 365 Tenant

Re point the Hybrid connection to the new Office 365 Tenant

All the hard work would have been done in the previous section about creating the hybrid. – all you need to do here is re run the hybrid configuration wizard and point it at the new Office 365 tenant.

Migrate mailboxes to Office 365

Steps to move mailboxes back to Office 365 can be found here

https://docs.microsoft.com/en-us/exchange/hybrid-deployment/move-mailboxes

Stage 6 – Preparing OneDrive For Business for Migration

In order for us to be able to migrate data from OneDrive for business we will need to configure user interpretation on all of the users OneDrive sites. To do this the following steps need to be followed:

Assign eDiscovery permissions to OneDrive for Business Sites – Follow this guide from Microsoft:

https://docs.microsoft.com/en-us/office365/securitycompliance/assign-permissions-to-onedrive-for-business-sites?redirectSourcePath=%252fen-us%252farticle%252fAssign-eDiscovery-permissions-to-OneDrive-for-Business-sites-422858ff-917b-46d4-9e5b-3397f60eee4d

Once this has been done, the user that will be used to the data migration will have sufficient access to the users OneDrive for Business sites.

Stage 7 Migrating OneDrive For Business to the new Tenant

This stage is rather like the previous one. However you will need to ensure that all the users OneDrive sites have been provisioned, unfortunately just by allocating a license to the user does not automatically provision, so there is a script that needs to be run in order to force the provisioning to take place. This also takes some time to do depending on how many users there are.

1, Provision OneDrive For Business Sites in new Tenant

https://docs.microsoft.com/en-us/onedrive/pre-provision-accounts

2, Assign eDiscovery permissions to OneDrive for Business – New Tenant (destination)

https://docs.microsoft.com/en-us/office365/securitycompliance/assign-permissions-to-onedrive-for-business-sites?redirectSourcePath=%252fen-us%252farticle%252fAssign-eDiscovery-permissions-to-OneDrive-for-Business-sites-422858ff-917b-46d4-9e5b-3397f60eee4d

3, Run the Systools Migration Tool to move the data between the tenants. – Make sure your CSV files that are created with this tool match the users up correctly, as it will be very easy to mix up the user source and destination. – we don’t want users to get the wrong data in their OneDrive sites.

Download & Install SysTools OneDrive Migrator Tool.

check-for-prerequisiteNow provide the ID for the first Onedrive account. CLick on the “Login” button:

check-for-prerequisiteNow, The tool will redirect to a browser window where you have to provide the password for the same.

check-for-prerequisite


STEP 2


Now, Provide the credentials for the second account as follows:

scan


STEP 3


Click on the “Import CSV” button in order to add a csv file containing all the id that are to be added to the CSV file.

select file typeNavigate and select the location for the CSV file as follows:

select file type


STEP 4


The Ids will be displayed as follows in the following section:

file folderClick on the “Next” button.

file folder


STEP 5


Now, Provide the filters in the following section as follows:

Provide the permissions for which the files are to be transferred on the respective ids:

file folderClick on the “Import CSV” button.


STEP 6


Go to the Date filterto provide the calendar interval according to which the data should be transferred.

search by


STEP 7


Click on “Advanced Settings” and check mark the check box correspoding to the text include file type as follows:

search byClick on the “Export” button.


STEP 8


The export process will start as follows:

search byThe conversion will be completed as follows:

search by


STEP 9


Click on the “Save Report” to save the export report for the process:

search byNavigate the location for the final export report file:

search byThe export report will be saved successfully.

search by


STEP 10

The export report can be viewed as follows:

search byThe final migrated can also be viewed as:

search by

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Add customised help desk info to the Office 365 help pane

Well, here is a nice little feature that I was unaware of until today…. A handy way to inform your users on support information for Microsoft Office 365.

As an Office 365 admin, you can streamline user support by adding customised contact information to the help pane. Users in need of support will be able to access your organisation’s custom support contact info with a single click of the help icon.

image

Create the custom help desk card

NOTE: To create a custom help desk card, you must be a global admin for Office 365 and have a license to Exchange Online. Learn how to assign licenses in Office 365 for business.

Create the custom help desk card in the admin center

1. Sign in to Office 365 with your work or school account. Learn how to sign in to Office 365.

2. Select the app launcher icon clip_image003 and choose Admin.

3. Choose the settings icon, and then choose Organization profile.

clip_image004

4. Next to Provide customized help desk contact info, choose Edit.

clip_image005

5. Turn on the Help desk card.

6. As an admin, you decide what kind of contact information you want to give users. The title and at least one form of contact information are required. Select what you want to display, and fill out the appropriate info.

o Custom title: Enter a title that clearly indicates your intent, like “Contoso help desk” or “Need help?”

o Help desk phone: Enter the phone number users should call to talk to a tech support agent at your organization. Be sure to include any prefixes that may be needed to complete the call.

o Help desk email: Enter the email address for your support department.

o Help desk URL: If your support department has an internal or public website with helpful tools and resources, enter its name and the associated URL.

7. Choose Save.

To see your new customized help desk card, sign out and back in again. We recommend you test the links on the card as soon as you sign back in. Your users will be able to see the card the next time they sign in.

Microsoft Release a SharePoint Migration Tool

The SharePoint Migration Tool lets you migrate your files from SharePoint on-premises document libraries or your on-premises file shares and easily move them to either SharePoint or OneDrive in Office 365. It is available to all Office 365 users.

Designed to be used for migrations ranging from the smallest set of files to a large scale enterprise migration, the SharePoint Migration Tool will let you bring your information to the cloud and take advantage of the latest collaboration, intelligence, and security solutions with Office 365.

SharePoint Migration Tool

Download and Install the SharePoint Migration Tool

You can download and install the SharePoint Migration Tool using Internet Explorer, Edge or Chrome browser.

IMPORTANT:

  • If you are using the Chrome browser, you need to install the ClickOnce for Google Chrome plug-in before installing the SharePoint Migration Tool.
  • To download and install the plug-in: Using Chrome, go to this site and then click Add to ChromeClickOnce for Google Chrome plug-in
  1. To download the tool, go to SharePoint Migration Tool.
  2. Click Install.
  3. Click Yes to allow this app.
    After downloading and installing the SharePoint Migration Tool, read How to use the SharePoint Migration Tool to help you get started.

For a video introduction and overview of how this new tool works, please see below:

 

Things To Know About The New Microsoft Teams

Microsoft unveiled Microsoft Teams at an event in New York back in November 2016. This is an Office 365 component that adds a group chat tool to the pre existing office suite.

Teams is a competitor to Slack. This web-based software pulls together messaging, archived content and search capabilities.

Microsoft CEO Satya Nadella described it as a “chat-based workspace” – so Teams combines informal chatting and productive collaboration. The app combines the online Office applications, Skype, Exchange servers, Azure, security and more, all in one piece of software.

It’s a lot like Slack

When viewing demos or screenshots of Microsoft Teams, you could be forgiven for confusing it with a new version of Slack. The user interfaces look extremely similar, and it uses the same general “channels” and individual/small group chat design language.

It’s a free add-on for Office 365 enterprise subscribers

Teams isn’t exactly free, but if your organization is already an Office 365 subscriber it won’t cost anything additional. Of course, that doesn’t mean it’ll just pop up on your desktop the day it launches. Like any Office component, it’ll be up to your company’s IT department whether or not to deploy it to users in the organisation.

Teams brings together the following 3 components that are essential in any collaborative effort:

Chat

Microsoft Teams is, at its base, a chat-centered team workspace that’s easy to set up. Once your team is on board (and you can have multiple, different teams), you’ll have different channels within the teams for specific conversation topics. What’s more, you can even chat with members individually. Not only can you like posts, mention people, reply directly to posts, and even save posts, you can also post in rich text formats (including subject lines, bullet points, images, etc.). The addition of emoticons, gifs, and stickers make this platform a friendly, informal way for teams to chat. It makes it a much more personal and enjoyable experience than having a bland email chain.

Files

Teams is based on Office 365 Groups. Every time you make a team, it syncs and creates a group in SharePoint Team Sites. This allows Microsoft Teams to easily integrate to OneNote, Planner, Exchange Calendar, and all sorts of files to make sharing within your team the simplest it can be. Let’s say you share a file in a channel with your team. That file will automatically be uploaded to a folder specific to that channel. The folder contains all the uploaded files of that channel, and can easily be found in Teams for later use.

Meetings

With the simple click of a button, within the chat itself, you and your team can have an audio or video meeting. Not only can you schedule these meetings, you can make them happen with no preparation by clicking the button, and having whoever is available join. Since Teams is a flexible app, you can just as easily do this from your desktop or your mobile. You and your teammates can easily share notes and files during the meeting as well. Once the meeting is over, you can find a record of it saved in the chat history for future reference.

Now that you have read all of this, lets have a look in the video below:

 

Sharing files & folders in SharePoint & OneDrive

This is a first post in a while, hopefully I will be posting more content as the year goes on focusing on Office 365 and Azure.

For now, as more and more people move over to SharePoint i get asked how can I share my content with people who don’t necessarily work in my organisation, so hopefully the steps below will help answer this question.

Sharing files and folders in SharePoint Online / OneDrive Online couldn’t be easier. The process is similar in both products so from this point on, I will refer to both products as ‘OneDrive’.

Here’s a few key features of File Sharing in OneDrive;

  • Share files within your organisation and external users
  • Control who can view or edit the shared files
  • Work together in real time (also referred to as Co-Authoring)

File Sharing

  1. Go to OneDrive for Business or the site library that has the file you want to share.

  2. Right-click the file you want to share, and then select Get a link. If you don’t see Get a link, click Share, and then click Get a link.

    Screenshot of Sharing a document by using Get a link

Choose the type of link you want to create.

Screenshot of choosing a link

Links for internal sharing:

  • Edit link – account required After they sign in, people in your organization can edit, copy, or download the file.

  • View link – account required After they sign in, people in your organization can view, copy, or download the file.

Guest links:

  • Edit link – no sign-in required People outside your organization can edit the file and may also be able to copy and download the file. People may need to sign in with a Microsoft account to copy or download the file.

  • View link – no sign-in required People outside your organization can view the file and may also be able to copy and download the file. People may need to sign in with a Microsoft account to copy or download the file.

  1. If guest access is disabled, you’ll see only account required options.

  2. If you choose a no sign-in required link and you want to set the link to expire, click Set expiration, and then choose how long before the link expires, such as 30 days. Account required links don’t expire and there’s no option to set an expiration for those links.

    Screenshot of Setting an Expiration for a guest link

  3. Click Copy to copy the link to the clipboard.

  4. Paste the link into an email and send it or post it on a website for the people you want share with.

I hope this was easy enough to follow, if you have any questions please drop me a line.